Human Resources and Administration Assistant

JOB TITLE: Human Resources and Administrative Assistant
TEAM: Nigeria Country Office
GRADE: 5
POST TYPE: National

CHILD SAFEGUARDING LEVEL: 3 – The role does not require regular contact with children but ensures all staff and representatives adhere to child safeguarding policies.

Role Purpose

The Human Resources and Administration Assistant provides professional HR and administrative support to Save the Children’s programme team in Kaduna. The role ensures the Kaduna Field Office operates efficiently by maintaining compliance with Administration Standard Operating Procedures (SOPs) and supporting day-to-day HR functions.

Scope of Role

Reports to: HR/Admin Officer, Kaduna
Direct Reports: Janitors

Key Areas of Accountability

1. Human Resource Management

Recruitment

• Coordinate end-to-end volunteer recruitment processes.
• Conduct longlisting/shortlisting, interviews, reference checks, and background checks.
• Prepare contracts and offer letters.
• Facilitate volunteer onboarding and policy orientation.
• Archive all physical recruitment documents and ensure up-to-date uploads to the HR SharePoint system.

Child Safeguarding

• Ensure all new volunteers receive detailed child safeguarding inductions.
• Promote awareness of expected conduct for all SCI representatives and programme beneficiaries.
• Support implementation and monitoring of the Child Safeguarding Policy across the Kaduna Field Office.

Other HR Responsibilities

• Perform additional HR tasks as assigned by the Line Manager.

2. General Administration

• Oversee office premises, ensuring cleanliness and functionality of all facilities.
• Manage utilities, rental payments, and office bills.
• Supervise cleaners and ensure availability of cleaning supplies.
• Guarantee proper opening/closing of the office and authorized weekend access.
• Coordinate business card production for staff.
• Facilitate hotel reservations, air travel bookings, and other logistics.
• Manage incoming/outgoing correspondence and maintain organized filing systems.
• Maintain updated inventories under supervision.
• Update staff attendance records.
• Oversee meeting room bookings and collaborate with IT to ensure functioning equipment.

3. Store Management

• Manage stationery and consumables efficiently.
• Process staff requisitions and distribute supplies for trainings, workshops, and meetings.
• Maintain minimum stock levels to prevent shortages.
• Update inventory cards regularly.

4. Hotel and Venue Bookings

• Arrange hotel and venue bookings and update requesting staff accordingly.
• Negotiate appropriate options ensuring value for money.
• Ensure timely communication about booking confirmations.
• Facilitate all travel-related bookings for the field office.

5. Programme Administration

• Support Kaduna programme teams with administrative coordination such as tracking deadlines, organizing events, and arranging meeting logistics.
• Maintain documentation systems including official documents, manuals, and publications.
• Process invoices and expense claims.
• Ensure flight and accommodation payments are processed within 3 days of invoicing.
• Serve as point of contact for inter-state communication on behalf of the team.
• Collaborate with other departments to support administrative needs such as procurement and stationery supply.

Skills and Behaviours (SCI Values in Practice)

Accountability

• Takes responsibility for decisions and resource management.
• Holds self and others accountable for achieving results in line with Save the Children values.

Ambition

• Sets high goals and supports personal and team development.
• Motivates others and thinks strategically.

Collaboration

• Builds strong working relationships with colleagues and external partners.
• Values diversity and fosters an inclusive work environment.

Creativity

• Encourages innovative approaches and takes calculated risks.

Integrity

• Demonstrates honesty, transparency, and high ethical standards.

Skills & Experience

Essential

• Bachelor’s degree in Industrial Relations & Personnel Management, Business Administration, Social Sciences, or a related field.
• Minimum of 2 years’ experience in a similar role.
• Strong computer literacy and proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to draft professional documents.
• Solid understanding of administrative systems and filing procedures.
• High personal integrity and professional responsibility.
• Commitment to SCI policies, including Health and Safety, Equal Opportunities, and Child Safeguarding.

Equal Opportunities

Save the Children is an equal opportunity employer. We encourage applications from qualified women, persons with disabilities, and candidates from diverse cultural backgrounds.

Child Safeguarding

Our recruitment process reflects our commitment to protecting children from harm and includes rigorous background checks.

Safeguarding Our Staff

The post holder must comply with the SCI Anti-Harassment Policy.

Health and Safety

Duties must be performed in line with SCI Health and Safety policies.

About Save the Children

Save the Children employs approximately 25,000 staff across 100+ countries, working to support children affected by crises and improve access to healthcare, education, and protection. By 2030, our goals

If you’re interested in this role, check out more information on the official website And apply now!