Administrative Assistant

Location

Egypt, Ethiopia, South Africa, Argentina, Nigeria

Employment Type

Full time

Location Type

Remote

Department

Scale Army Careers

Benefits:

• $1K – $1.3K per month

Our client is a growing travel and lifestyle brand dedicated to helping families navigate travel with ease and confidence. Through thoughtful content, expert recommendations, and a vibrant online community, they offer a unique perspective on traveling with children. Their work emphasizes authenticity, positivity, and meaningful connection, inspiring families to explore the world together while feeling supported every step of the way.

Location
Fully-Remote | 9:00 AM – 5:00 PM EST

Job Overview

The Administrative Assistant will support day-to-day operations, communications, and content-related tasks for a growing remote brand. This role is ideal for a highly organized, self-sufficient professional with strong written communication skills and a warm, authentic tone. You will manage inboxes, engage with the community, support affiliate initiatives, and assist with a wide range of administrative and logistical responsibilities.

Responsibilities:

Email Management & Communication

• Draft and send warm, thoughtful, and authentic emails to clients, partners, and community members
• Manage and prioritize inbox communications, removing unimportant messages
• Set and reset email snoozes to ensure timely responses
• Draft client communications and manage follow-ups

Content Management & Social Media

• Post and repost content across platforms, including managing affiliate links
• Engage with the community through DMs, comments, and Substack chat with an authentic and friendly tone
• Edit and organize trip photos for content creation

Affiliate & Partnership Support

• Manage and regularly update affiliate links
• Create content for affiliate links and research potential new partnerships
• Maintain referral and affiliate tracking spreadsheets

Data & Administrative Support

• Export data weekly to ensure proper backups
• Create and maintain spreadsheets for various lists and resources
• Manage URL submission tracking and affiliate information

Trip Booking & Logistics

• Assist with trip bookings and related logistical tasks to support client travel experiences

Community Engagement & Moderation

• Manage member requests and moderate community posts
• Approve or remove content as needed
• Comment on posts to encourage engagement and add value
• Share content from other platforms to foster conversation

Substack & Platform Support

• Assist with managing and promoting conversations on Substack
• Transfer email addresses and social handles into Substack and Instagram for streamlined access

Qualifications:

Experience

• 2+ years of experience as a Virtual Assistant or in a similar administrative or customer support role

Skills

• Strong written communication skills with a warm, thoughtful, and authentic tone
• High level of organization and attention to detail
• Ability to work independently, manage time effectively, and juggle multiple tasks remotely
• Comfort engaging with community members across social media and online platforms
• Familiarity with AI tools for strategy, Substack, and social media platforms
• Basic understanding of affiliate marketing and link management
• Positive, friendly attitude with a strong work ethic

What Success Looks Like

• Strong relationships built through consistent, thoughtful community engagement
• Content and affiliate links managed accurately and posted consistently
• Administrative tasks handled efficiently, supporting smooth daily operations
• Proactive support provided to the team through initiative and enthusiasm

Method Of Application

Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.

APPLY HERE

Deadline: Not Disclosed

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